We are the no brand heroes

The RIT Anime Club Constitution

ARTICLE I. NAME

We, the students of the Rochester Institute of Technology, do hereby declare that this organization shall henceforth be recognized as the RIT Anime Club.

ARTICLE II. DERIVATION OF AUTHORITY

The RIT Anime Club recognizes that it receives its right to function as an Institute organization from the Department of Club Affairs for the Rochester Institute of Technology in accordance with the Department of Club Affairs’ Constitution.

ARTICLE III. PURPOSE

The purpose of the RIT Anime Club is to enrich the academic environment by stimulating the growth and appreciation of anime as an art form as well as the awareness and understanding of the Japanese Culture.

ARTICLE IV. RIGHTS AND RESPONSIBILITIES

Section 1. Pursuit of Goals

The RIT Anime Club has a right to pursue any activities in achieving its stated goals, as long as those activities are not in violation of any of the rules and regulations of the Department of Club Affairs and the Rochester Institute of Technology.

Section 2. Executive Attendance

The RIT Anime Club shall have at least one member of the Executive Board, or other responsible party, present at each regularly scheduled club meeting.

Section 3. Rules and Regulations

The RIT Anime Club shall strictly adhere to all the rules and regulations of the Department of Club Affairs and the Rochester Institute of Technology.

Section 4. Club Affairs Committee

The RIT Anime Club has the right to obtain a seat on the Club Affairs Committee, in accordance with the policies of the Department of Club Affairs.

Section 5. Director of Club Affairs

The RIT Anime Club shall have the right to nominate and elect the Director of Club Affairs, in accordance with the election policies of the Department of Club affairs and Student Government.

ARTICLE V. MEMBERSHIP

Section 1. Qualification

Membership is open to regularly enrolled undergraduates, post-graduates, faculty, staff, night students, alumni, and members of the community who are in good standing.

Section 2. Full Membership

Full members shall be those in good standing, as referred to in Article V, Section 5, who have met the qualifications set forth in Section 1, along with those of the Department of Club Affairs.

Section 3. Associate Membership

Associate members shall be those who have an interest in the club but no desire to actively participate in club affairs. Associate members do not pay dues and do not gain the benefits of active members. They may attend meetings and discussions, but they shall not have the power to vote in the organizations, cannot hold office, and do not have access to the club library.

Section 4. Dues

Dues shall be set by the Executive Board and stated in the By-Laws.

Section 5. Good Standing

A member in good standing shall be an active member who has paid his dues to date. Only members in good standing shall be eligible to vote.

Section 6. Resignation

A member may resign by submitting the intention in writing to the president. The resignation shall be read to the members at the next business meeting, although it becomes effective upon submission.

ARTICLE VI. EXECUTIVES

Section 1. Executives

The Executives of this organization shall be in order of rank:

A. President

B. Treasurer

C. Secretary

D. Publicity

E. Facilities Coordinator

F. Librarian

Section 2. Qualifications

Qualifications for office shall be to maintain a good academic standing as defined by the Rochester Institute of Technology. In order to be eligible for nomination for an Executive Board position, a member must have been active in the club for the previous quarter, not including summer quarter.

Section 3. Length of Service

The Executives shall be elected in a manner provided in the constitution and shall serve on calendar year starting on the first meeting in fall quarter. Executives are eligible for re-election.

ARTICLE VII. ADVISOR

Section 1. Number of Advisors

There shall be at least one advisor.

Section 2. Nomination

Nominations for advisor shall come from the floor, by any active member in good standing, the meeting after election.

Section 3. Election

The election of an advisor shall take place at the next Executive meeting, with a simple majority present, a quorum being present.

Section 4. Qualifications

Only Rochester Institute of Technology staff and faculty are qualified to become advisors without the permission of the Director of Club Affairs.

Section 5. Resignation

Upon resignation, the Director of Club Affairs must be informed.

Section 6. Duties

The duties of the advisor shall be to insure that the club follows Institute rules and regulations.

ARTICLE VIII. DUTIES OF EXECUTIVES

Section 1. President

* To preside over all regular and special meetings of the organization.

* Exercise general supervision over regular club activities.

* Approve all committees, regular or special.

* Preside over the Executive Board.

* Shall attend meetings with the Director of Club Affairs.

Section 2. Treasurer

* Take over the duties of the President or Secretary in the absence of either or both.

* Supervise all financial transactions of the organization which have been approved by the Executive Board and to keep all financial records of these transactions.

* Maintain regular contact with the Director of Finance of the Department of Club Affairs.

Section 3. Secretary

* The Secretary shall take over the duties of the Treasurer in the temporary absence of the Treasurer.

* The Secretary shall keep an accurate roll of members and keep the minutes of all meetings.

* The Secretary shall be responsible for maintaining and updating all paperwork with the Department of Club Affairs.

* The Secretary shall be responsible for updating members (both Associate and Full) of club activities.

Section 4. Publicity

* The Public Relations Executive shall be responsible for the advertisement of all club activities.

Section 5. Facilities Coordinator

* The facilities Coordinator shall be responsible for requisitioning rooms and equipment for the club’s uses.

Section 6. Librarian

* The Librarian shall be responsible for maintaining the club library.

* The Librarian shall be responsible for all material signed out of the club library and its return.

ARTICLE IX. EXECUTIVE BOARD

Section 1. Duties

The management of this organization shall be vested in the Executive Board.

Section 2. Membership

The Executive Board shall be composed of the President, Treasurer, Secretary, Publicity, Facilities Coordinator, Librarian, and Advisor.

Section 3. Meetings

The Executive Board shall meet at least once a month and report to the members at the following general meetings.

Section 4. Vacancy in the Executive Board

The Executive Board shall fill any permanent vacancy of office by appointment, excepting the Presidency.

Section 5. Vacancy in the Presidency

In the case of a permanent vacancy in the office of the Presidency, a special election shall be held in the manner of annual elections as set forth in the constitution.

ARTICLE X. MEETINGS

Section 1. General Meetings

Meetings shall be held weekly at a time and place determined by the Executive Board.

Section 2. Special Meetings

Special meetings may be called by the President upon 24 hour notice.

Section 3. Requirements for Business

In order for any business to take place at a meeting a quorum must be present. A quorum shall be presumed unless challenged form the floor by a member in good standing.

ARTICLE XI. ELECTIONS

Section 1. Date of Elections

Elections shall take place during the sixth week of spring quarter.

Section 2. Nominations

Nominations for office will occur at least two weeks prior to the election and shall be made from the floor by any member in good standing. A person may be nominated for more than one office.

Section 3. Quorum

A voting quorum shall consist of one more than half the voting members.

Section 4. Voting

Votes shall be conducted by a secret ballot. A simple majority is all that is necessary to win.

Section 5. Limitations

No member may hold more than one position on the Executive Board.

Section 6. Installment of Executives

Installment of new Executive shall take place the first week of Fall quarter.

ARTICLE XII. IMPEACHMENT

Section 1. Impeachment

Any executive of this organization can be impeached.

Section 2. Initiation

Impeachment may be initiated by petition, in writing, by one quarter or more of the active members, when presented by the members in a regular meeting.

Section 3. Proceedings

At the next meeting the accuser, members signing the petition, and accused Executive Board member in question, shall present their case to the members. After both cases are heard, a written vote shall be taken. In the case of an absence, the case is decided in the favor of the attending party.

Section 4. Vote

Conviction of impeachment shall require a two-thirds vote by members in good standing present, a quorum being present.

Section 5. Conviction

Conviction of impeachment shall cause a removal from office and loss of all privileges thereof.

Section 6. Filling the Vacancy from Conviction

The filling of an office vacated by impeachment shall be a special election held in the manner of annual elections.

ARTICLE XIII. AMENDMENTS

Section 1. Proposal

Amendment to this constitution may be proposed by any member in good standing, in writing, at any business meeting. There must be copies made for all members present.

Section 2. Voting

The proposed amendment shall be voted by ballot at the next business meeting, a quorum being present.

Section 3. Passage

The passage of the amendment requires a two-thirds affirmative vote of all members in good standing present.

Section 4. Adoption

Before the proposed amendment shall become operation it must be approved by the Directors of Student Government.

ARTICLE XIV. BY-LAWS

Section 1. Proposal

By-Laws of this organization can be proposed in writing at any meeting by any member in good standing.

Section 2. Voting

An immediate vote, after discussion, shall be taken by a show of hands and a simple majority is necessary for passage, a quorum being present.

Section 3. Adoption

By-laws do not require the approval of the Department of Club Affairs.

Section 4. Hazing

There will be no hazing of any kind in this organization in accordance with the New York State Hazing Laws.

Section 5. Dues

Dues shall be paid to exercise the use of the club library and to exercise voting privileges. Dues shall be set by the Executive Board.

Section 6. Executive Assistants

Executive Assistants shall be appointed by Executive Board members, under whom they shall assist. Executive Assistance shall refer to Executive Board members as "sempai," the Japanese name for upperclassmen.

Section 7. Mailing List

The mailing list, with the assistance of modern technology, shall be distributed to membership via e-mail. E-mail messages shall not violate Rochester Institute of Technology ISC Policies. The Rochester Institute of Technology Student Government, Department of Club Affairs, and RIT Anime Club claim no responsibility for the content of E-mail.

Section 8. Suitability of Materials

The club will not show, or put into the library, any 'hentai' (X-Rated) materials.

Section 9. Checks and Balances

A majority of E-Board members may vote to override another E-Board member's personal decisions regarding an aspect of their duties, if the majority feel that the offending E-Board member is doing their job inefficiently.

ARTICLE XV. PARLIAMENTARY AUTHORITY

The Parliamentary authority of this organization shall be its constitution and By-laws The latest edition of Robert’s Rule of Order shall be Parliamentary authority of all matter not covered in the constitution or By-laws.

Copyright © 2006 RIT Anime Club
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